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Job Information

HNTB Contract Administrative Manager in Atlanta, Georgia

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Serving as a member of a team of Owner representatives, this position is responsible for the contract administration of a large complex P3 project contract. Maintains a continuing review of the Owner Team’s established controls processes and functions. Maintains continuing oversight of the project controls and administrative staff and provides the Owner’s project management with information regarding the status or progression of project documentation, schedule, costs, or administrative compliance.

What You’ll Do:

  • Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.

  • Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identifies unfavorable terms, risk allocation, and change and dispute procedures. Ensures development and implementation of a flow-down matrix for subconsultant agreements.

  • Establishes processes for change management within the project team and in cooperation with the client. Proactively captures, tracks, manages and reports all potential project changes and cost impacts utilizing the standard Change Order Log. Ensures contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Works closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes. Serves as the project lead for advancing potential change orders and defending against back charges and claims. Develops merit arguments for submission to the design-builder in accordance with the contract requirements and HNTB interests. Advances disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engages EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.

  • Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensures that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively captures, tracks, manages and reports all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.

  • Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Reviews design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participates in scheduled Project Reviews to provide an update on project change order and risk status.

  • Supports the closing out of all contractual requirements. Assists the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.

  • Performs other duties as assigned.

What You’ll Need:

  • Bachelor’s degree in Engineering, Construction Management, Finance or related degree

  • 7 years related contract experience

  • 3 years in a lead role working directly for the contractor or architect/engineer

What You'll Bring:

  • This position will report to the Commercial Business Lead at the project site.

  • Provides contractual and administrative direction, training, and day-to-day oversight of a team (minimum of 7) of Owner representatives, responsible for performing post-award administration oversight duties, including contractual compliance, schedule, and invoice verification, change management support, document processing, closeout of contracts, and records retention

  • Participate in the review and approval of contractor progress payments and invoices; proactively administer draw downs on allowances or contingencies.

  • Facilitate contract close-out; confirm that all commercial, documentary and technical requirements are met or reconciled prior to substantial completion.

  • In charge of ensuring that all document handling, cost, and schedule related functions on the project are performed in accordance with established procedures.

  • Must be knowledgeable of relevant work processes and their assigned contract(s) and familiarize themselves with relevant client contract business processes.

  • Provide timely and accurate analysis and reporting to management including the Project Manager.

  • Coordinates with construction, engineering and support services staff in solving and attending to administrative problems on submittals, budgeting, submittal processing, additional process preparation, commitments involving claimed progress (schedule or monetary), or supplementary administrative or commercial conditions.

  • Prepares and maintains control of periodic status reporting documents for management.

What We Prefer :

  • Bachelor’s degree (BA/BS) from an accredited university in business, engineering, or industry-related field, Master’s Degree in Business Administration or Management, Engineering, or Law

  • Minimum 5 years of experience in the post-award administration of large, moderately complex contracts,

  • Working knowledge of contract management procedures pertaining to submittal document handling, correspondence, cost tracking, change notices, change orders, and State and Federal contract compliance.

  • Organized documenting and record keeping skills.

  • Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.

  • Previous experience on integrated project(s) with a client.

  • Previous experience in post-award administration of complex delivery methods such as P3 or Design-Build.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#CB #ProgramManagement #Administration



Atlanta, GA











HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Program Management Group

ReqID: R-16924