Job Information

HNTB Project Finance Assistant II in Baltimore, Maryland

What We're Looking For

Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support contracting, work planning, and delivery of projects. Coordinates with other departments and/or outside agencies to resolve problems. This level of position supports larger/complex projects or offices.

Performs a variety of transactional routine and semi-routine project finance activities at the direction of the project/office teams to include but not be limited to:

  • Assists with routine AX maintenance activities in support of project workplan process, 4for4 delivery, and HNTB policies/procedures

  • Runs weekly reports to include job budgets and costs, expense detail and preliminary labor, analyzes reports for cost overruns, improper labor charges and expense charges and distributes reports and findings to project team

  • Runs ad-hoc project finance reports as requested

  • Prepares financial documentation for monthly project reviews and uploads approved PRAP to Sharepoint

  • Facilitates coordination of contract review process, WAR approval process, budget document review process, etc.

  • Assists with project document control/maintains project contract admin files

  • Assists with monthly billing process, prepares/updates billing notes and ensures proper coding of project costs (sub/vendor invoices, expenses, etc.)

  • Subconsultant invoice management

  • Review and monitor sub payments to ensure PWP terms are met and communicate issues to accounts payable team

  • Handles monthly DBE/WBE, subconsultant and contractual reporting requirements

  • Processes cost corrections – both labor and AP adjustments

  • Performs other duties and/or participates in special projects as needed/requested

Must have Qualifications and Skills:

  • Great communication skills (written and verbal)

  • Able to build/maintain solid working relationships in a team environment

  • Proficient in Microsoft Outlook, Excel and Word

  • Attention to detail, organizational time management skills, and ability to prioritize effectively

Preferred Qualifications and Skills:

  • Experience with Microsoft Dynamics AX

  • Advanced understanding of Microsoft Excel - pivot tables, macros, charts, graphs, etc.

What You'll Need

Essential Responsibilities:

  • Assist with Quotation planning thru HNTB PM system set up activities, including cost codes and other general project information in alignment with contract requirements using standard accounting codes and procedures. May transfer quotations into client templates and QC final review of sales price.

  • Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.

  • Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.

  • Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.

  • Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.

  • May be responsible for or assist less experienced staff with reporting and information processing; payables, cost corrections, billing notes, invoice mapping, etc.

  • Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams. Performs routine adjustments/improvements to those (mostly Excel) based reports on an as requested basis.

  • Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.

  • Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.

  • Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Associate’s Degree

  • 3 years of experience

  • In lieu of education, 5 years of relevant experience

About Us

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

Work Authorization

Applicants for U.S. based positions with HNTB Corporation must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

EOE including Disability/Protected Veterans

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact 816-527-2600 or