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FDOT Contract Support Specialist

Clearwater, FL
  • Job Category: Project Controls Group
  • Full/Part Time: Full time
  • Job Type: Regular
  • Req ID: R-25269

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

What You’ll Do:

  • Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents.

  • Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.

  • Maintains the master electronic project files.

  • Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.

  • Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.

  • May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.

  • Reviews new and revised documentation for suitability and conformance to HNTB or client standards.

  • Performs and/or supports quality reviews and audits associated with document controls procedures.

  • Performs other duties as assigned.

What You’ll Need:

  • Associate's degree in relevant field and 6 years relevant experience, or

  • In lieu of degree, 8 years of project controls and/or technical administrative support experience

What We Prefer:

  • Road & bridge construction engineering inspection (CEI) experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.)

  • Informed on FDOT’s procedures covering the project related duties as stated above and be proficient in the computer programs necessary to perform these duties.

  • Independent judgment in planning work details and making technical decisions related to the office aspects of the project.

  • CTQP Final Estimates Level I & II.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#AJ #ConstructionManagement

Locations:

Bartow, FL, Clearwater, FL

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About Us

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Notice To Third-Party Agencies
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Work Authorization
In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. Immigration sponsorship is typically not available for entry level positions. Immigration sponsorship is only available to those who are initially hired into a position that offers sponsorship and they indicated the need for sponsorship. HNTB participates in E-Verify Know your rights: Right to Work .

Equal Opportunity Employer
HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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