Job Information
HNTB Design Build Administrative Assistant in Kansas City, Missouri
What We're Looking For
Under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
Essential Responsibilities:
Maintains calendars and schedules appointments.
Coordinates and schedules meetings and prepares meeting agendas.
Coordinates and arranges travel and accommodations, and prepares travel itineraries.
Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
May perform data input and prepare forms in support of the manager or department.
Performs other duties as assigned.
Minimum Qualifications:
High School Diploma/GED or equivalent
2 years related administrative experience
HNTB Design Build is looking for an administrative assistant to support the organization's officers and staff with administrative tasks to support increased productivity of the overall group. We're looking for an energetic, self-starter to become part of an organization leading the design of the nation's largest and most complex Design Build transportation infrastructure projects.
Primary Focus Will Include:
Supporting Design Build Leaders and staff with administrative tasks such as scheduling meetings, preparing meeting rooms, travel arrangements, office support using Microsoft products, and ordering office supplies.
Supporting the Design Build group with human resource liaison function such as, On Boarding, Off Boarding, assisting staff with direction to the correct HR resource.
Provide back up support to complete expense reports.
Support the Design Build annual Intern Program.
Preferred Qualifications and Skills:
Ability to maintain confidentiality
Planning, time management, and organizational skills
Ability to balance multiple tasks and changing priorities
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
#SR #Administration
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Administration Group
ReqID: R-12534