HNTB Careers

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Job Information

HNTB Travel Specialist in Kansas City, Missouri

What We're Looking For

Responsible for supporting assigned procurement programs including but not limited to, travel, records management, fleet management and office services. This position will provide billing and administrative support, customer service and process purchase orders, invoices and adjustments.

Primary Focus Will Include:

  • Assist employees in booking travel via our online booking tool

  • Process credit card applications

  • Direct book travel for employees without credit cards

  • Monitor account delinquencies

  • Set up direct billing with hotels

  • Act as liaison between employee travelers and travel management company

  • Answer questions on hotel, air, and car policies and procedures

  • Set up travel profiles

  • Audit delinquent accounts and send notifications

Preferred Qualifications and Skills:

  • Associate's degree in Procurement, Purchasing, Supply Chain Management, Business or relevant degree

  • 4 years relevant experience


What You'll Need

Essential Responsibilities:

  • Supports procurement programs billing activities; receives and reviews complex invoices, creates payable files in partnership with IT and Accounting and loads file into the ERP system for processing and payment. Processes Expense Reports for corporate purchasing card, procurement cards, and meeting cards. Works closely with offices to modify or change account and WBS codes on all programs and maintains master list.

  • Creates user accounts in all related procurement platforms, communicates and trains end users. Reviews weekly termination lists to cancel credit cards, access cards and user accounts.

  • Books travel for employees without corporate credit cards as well as the human resources recruiting department. Requests refunds from various vendors including; airlines, hotels, car rentals and postal/delivery services.

  • Performs administrative tasks for the procurement department; reserves meetings in restricted conference rooms, orders supplies and updates and maintains department manuals.

  • Assists procurement team members with credit cards audits and escalates complex issues to Senior Specialists or Managers.

  • Performs other duties as assigned.

Minimum Qualifications:

  • High School Diploma/GED or equivalent

  • 2 years administrative or relevant experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-05634 Full Time #NF

About Us

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

HNTB is an Affirmative Action and Equal Opportunity Employer .

HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

  • HNTB participates in E-Verify

  • Know your rights: Right to Work