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Job Information

HNTB Document Controls Specialist II in King Of Prussia, Pennsylvania

What We're Looking For

Administers the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

Primary Focus Will Include:

  • Support the Office Engineer with daily functions of the project controls team.

  • Follow federal, state, and local administration policies related to document management.

  • Administers the collection, authorization, publication, storage and retrieval of documents.

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.

  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.

  • Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.

  • Manages document processes and systems to ensure control and availability of documentation to site personnel. Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.

  • Conduct and/or supports regular quality assurance audits of document control processes and procedures.

  • Provide proactive communication and coordination with management team and client, as needed.

  • Provide training to project team re: document management system procedures.

  • Support project closeout activities.

Preferred Qualifications and Skills:

  • CDT (Construction Documents Technician) or equivalent

  • 3 years of document control/office engineering experience

  • Proficiency with computer applications including Microsoft Word, Excel, PowerPoint, SharePoint, Adobe, Bluebeam

  • Strong written and oral communication skills, including the ability to maintain good working relationships with project team, clients, and contractors.

What You'll Need

Essential Responsibilities:

  • Administers the collection, authorization, publication, storage and retrieval of documents.

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.

  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.

  • Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scan documents as needed to perform distribution and storage duties.

  • Manages document processes and systems to ensure control and availability of documentation to site personnel. Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.

  • Performs and/or supports regular audits of document control processes and procedures.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Bachelor's degree in Engineering, Architecture, Construction Management, or Business

  • 2 years related experience

  • In lieu of education, 6 years project controls, document control, and/or technical administrative support experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#CB #Administration

Locations:

Allentown, PA (Lehigh Valley), Harrisburg, PA, King of Prussia, PA (Norristown), Philadelphia, PA (Pennsylvania), Pittsburgh, PA

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Project Controls Group

ReqID: R-10459

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