What We're Looking For

Under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

Primary Focus Will Include:

• Answering and directing calls in a polite and friendly manner

• Greeting Visitors and answering questions

• Maintaining fleet vehicles

• Processing mileage logs for fleet vehicles

• Take inventory of supplies and reorder as needed

• Event planning/meals for in-house meetings

• Sorting and distributing mail

• Preparing FedEx packages

• Reconciling FedEx invoice

• Coordination of maintenance requests

• Maintain reception area, all conference rooms and common areas

• This position will be located at the front desk

Preferred Qualifications and Skills:

• Ability to maintain confidentiality

• Strong customer service skills

• Planning, time management, and organizational skills

• Ability to balance multiple tasks and changing priorities

• Meal planning experience

• Meeting organization experience

• Prior receptionist experience

• Strong phone skills

• Professionalism

• Excellent interpersonal skills

• Punctual with strong attendance history

*IND

What You'll Need

Essential Responsibilities:

• Maintains calendars and schedules appointments.

• Coordinates and schedules meetings and prepares meeting agendas.

• Coordinates and arranges travel and accommodations, and prepares travel itineraries.

• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.

• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.

• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

• May perform data input and prepare forms in support of the manager or department.

• Performs other duties as assigned.

Minimum Qualifications:

• High School Diploma/GED or equivalent

• 2 years related administrative experience

Visa sponsorship is not available for this position.

EOE including disability and vet

About Us

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more by visiting HNTB Total Rewards.

HNTB is an Affirmative Action and Equal Opportunity Employer .

HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

• HNTB participates in E-Verify

• Know your rights: Right to Work