HNTB Project Finance Assistant I in Miami, Florida
What We're Looking For
Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support Project Analysts in financial aspects of projects; including, but not limited to contracting, work planning, and delivery of projects. This is an entry level position that receives direct guidance on activities.
Collect financial data related to historical client and project sales, revenue, earnings, and cash metrics under direction of the project team.
Perform periodic updates to gross margin scenarios with information provided by the project team.
Assist with quotation planning set-up activities in AX, including cost codes and general project information.
Facilitate coordination of required approvals for the Contract Review and Work-at-Risk processes.
Prepare and regularly maintain project billing notes based on feedback from the project team and/or when changes occur to the contract or client processes.
Support business and administrative document control and version maintenance within appropriate platforms.
Transfer quotations into project budgets in AX and assist with routine maintenance of project budgets through internal change orders.
Assemble project contract document package in support of internal budget submissions.
Prepare routine internal project financial performance reporting for project/office teams.
Confirm proper coding of project costs related to subconsultant and vendor invoices, expenses, etc.
Process labor corrections and accounts payable adjustments.
Coordinate required back-up documentation in support of monthly invoice preparation.
Prepare DBE, subconsultant, and other contractual reporting requirements such as insurance certificates.
Preferred Qualifications and Skills:
Experience with Microsoft Dynamics AX
Knowledge, Skills, Abilities
Good communication skills (written and verbal)
Basic Skill set in Microsoft Excel and Word.
Attention to detail and organizational time management skills, ability to prioritize effectively
What You'll Need
Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.
Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams.
Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.
Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.
Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.
Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.
Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.
Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.
Performs other duties as assigned.
In lieu of education, 2 years of relevant experience
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
R-07715 Full Time #AJ #FinanceAccounting
NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.
When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.
HNTB Corporation is an Affirmative Action and Equal Opportunity Employer.
HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.
Reasonable Accommodations - If you are an individual with a disability or limited English proficiency and need assistance or an accommodation, please email ReasonableAccommodations@HNTB.com or call 816-527-2600.
In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.
HNTB participates in E-Verify
Know your rights: Right to Work