HNTB Office Business Manager II in New York, New York
Why Choose HNTB?
For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.
At HNTB, we’re encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, “What if?” Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination.
For you, “together” can mean the chance to put together an exciting career. At HNTB “together” also means collaborating across geographies and disciplines within the firm. And “together” means that we are partners with our clients. Our goals are linked, and their success is our success. “Together” means that we are engaged in the communities we serve — we live there — and are committed to their growth and development.
The time is right to join HNTB Corporation! HNTB is seeking an Office Business Manager II in our New York, NY office location.
Works closely with the Office Leader and office management team to achieve the office’s performance goals of contribution and cash. Proactively and consistently champions implementation of best business practices by all office staff, including client service leaders, client service team members, department managers, project managers, and the office project business group. Coordinates and manages the office operating budget and forecasting process, as well as provide analysis of monthly office performance relative to plans and budget for all functional areas. Responsible for hiring, training and on-going development and mentoring of the project finance staff and is knowledgeable on project financial management processes and procedures. Reports directly to the Office Leader and will work closely and collaborate with the Division Business Manager. This position can manage operating budgets for multiple offices of which could be a combination of one or more design, field, or project offices. Generally, this position will manage an annual operating budget, estimated at $50MM+ in Gross Revenue which could be a combination of one or more design, field or project offices.
Works with office leadership to coordinate and assist in the preparation of annual business plan and operating budget (and quarterly updates) and plays active role in the evaluation and implementation of strategic initiatives. Monitors monthly results and conducts financial analysis and will work with the Office Management Team to initiate corrective actions as required to meet goals. Responsible for coordinating reporting of performance variances to contribution, earnings and cash.
Hires, supervises, manages, trains and mentors project finance staff. Responsible for assignment of projects and tasks and for first-level review of deliverables. Responsible for all aspects of Career Planning & Development process, including goal setting, coaching, and performance evaluation. Provide oversight of project business support for the office, including providing assistance and guidance to project management and project finance staff.
Coordinates office month-end reporting and revenue recognition activities. Responsible for maintaining the integrity of the financial data that result in accurate reporting and projecting of our financial results. This role serves a fiduciary responsibility to the shareholders to protect the value of the firm and to ensure that new value is created. This includes, ensuring regular and thorough project proactive reporting, maintaining accurate cost accounting through proper cost control methods, adhering to revenue recognition policy, working with office leadership and project managers to provide an accurate representation of the earnings on our projects, keeping project backlog accurate and up to date, ensuring revenue projections are current and accurate, ensuring accurate and thorough reserve reviews and reporting.
Supports operations in achieving 4 for 4: quality work, on time, on budget and to the client’s satisfaction on every project through high level involvement in contracting, project reporting (accurate reporting), inter-office agreements, work-at-risk, and earnings, answering complex problems, monthly project reviews and project analysis. Works directly with Project Managers and project finance staff on higher level complex projects and escalation issues to ensure appropriate delivery of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. Assist and work with Project Managers/project finance staff on collaborative basis in providing analytical conclusions as result of projects that may be at high risk. May have project analyst financial management responsibilities on projects within the office.
Ensure office meets/exceeds cash management goals. Includes proactive and timely management, follow-up, status reporting and resolution of cash collections and delinquent billings. Support should include financial review of contracts, JV partners, subcontractors, and vendors, performing a profitability or gross margin analysis to assess projected outcome and/or historical results. May include negotiations participation. May lead collections issues by interfacing with clients, office leadership, business staff and project managers regularly, and analyzing actual cash flows to forecast and reporting deviations. Acts as the office liaison with enterprise cash organization and fosters a positive working relationship with the group to achieve collaborative results.
Participates in the offices contract review and negotiations process in accordance with firm processes & policies. Champions payment and compensation term reviews and makes recommendations that maximize our cash performance. Champions gross margin performance analysis, as early as the preliminary go-no go decision-making stage, and makes recommendations for maximizing profitability.
Ensures office is achieving budgeted overhead expenses. Analyzes budgeted adherence of non-labor overhead and advises office management on new strategies or initiatives to more effectively manage overhead expenses and maintain sound business practices.
Provides leadership in developing and maintaining best business practices and standards of performance in the pertinent operational and business functional areas within the offices; including supporting training initiatives, in these areas, to the office.
Performs other duties as assigned.
Bachelor’s Degree in Accounting, Business, Finance or relevant degree
10 years of relevant experience
4 years of people management experience
In lieu of education, 14 years of relevant experience and 4 years of people management experience
Master’s Degree in Accounting, Business, Finance or relevant degree
15 years of relevant experience
4 years of people management experience
In lieu of education, 21 years of relevant experience and
4 years of people management experience
Knowledge, Skills and Abilities
Knowledge of Project Controls/Project Management Processes
Effective communication skills, written and verbal
Proficient in Microsoft Excel and Word
Ability to lead and influence without direct authority
Proficient understanding of financial operating metrics and concepts
Understands how to develop, manage and maintain an annual operating budget
Ability to effectively problem-solve independently
General Work Conditions
Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.
HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.
The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.
HNTB Job Title District Business Mgr
Position Type Regular Full-Time
Category Business Operations