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Job Information

HNTB Office Budget and Finance Manager in Oakland, California

What We're Looking For

The time is right to join HNTB! We are currently seeking an Office Finance Manger for our Northern California Offices. Chosen in 2021 as a Northern California ""Best Place to Work," we are working on some of the most exciting and innovative transportation projects in the region.

This role is a strategic finance partner and reports to the Office Leader and Office Operations Manager and collaborates with the Division Business Manager. Responsible for hiring, training and on-going development and mentoring of the project finance staff (8+ employees) within the office.

Manages the office operating budget and forecasting process, as well as providing analysis of monthly office performance relative to plans and budget for all functional areas. Proactively and consistently champions implementation of best business practices by all office staff, including client service leaders, client service team members, department managers, project managers, and the project finance staff.

Is knowledgeable on project financial management processes and procedures. This position can manage operating budgets for multiple offices of which could be a combination of one or more design, field, or project offices. Generally, this position will manage an annual operating budget estimated at $50MM+ in Gross Revenue which could be a combination of one or more design, field or project offices.

Primary Focus Will Include:

  • Responsible for hiring, training, organization, and on-going development and mentoring of the Business Team

  • Client engagement to drive proactive and timely management of cash positions

  • Manage annual office operating budgets & forecast process for local design and project offices

  • Analyze office financial performance and variances & make recommendations for improvements and facilitate corrective actions

  • Analyze and advise on management of overhead costs

  • Champion early reviews of contract payment and compensation terms & gross margin analysis providing recommendations to maximize cash performance and profitability

  • Manage review of contract backlog and revenue labor for accuracy in forecasting

  • Develop and maintain best business practices for the office

  • Enforce standards of performance adherence in the local office

  • Lead & support training initiatives in business, financial project management and operations functional areas

Preferred Qualifications and Skills:

  • Master’s Degree in Accounting, Business, Finance or relevant degree

  • Knowledge of Project Controls/Project Management Processes

  • Effective communication skills, written and verbal

  • Proficient in Microsoft Excel and Word

  • Ability to lead and influence without direct authority

  • Proficient understanding of financial operating metrics and concepts

  • Understands how to develop, manage and maintain an annual operating budget

  • Ability to effectively problem-solve independently



What You'll Need

Essential Responsibilities:

  • Works with office leadership to coordinate and assist in the preparation of annual business plan and operating budget (and quarterly updates) and plays active role in the evaluation and implementation of strategic initiatives. Monitors monthly results and conducts financial analysis and will work with the Office Management Team to initiate corrective actions as required to meet goals. Responsible for coordinating reporting of performance variances to contribution, earnings and cash.

  • Hires, supervises, manages, trains and mentors project finance staff. Responsible for assignment of projects and tasks and for first-level review of deliverables. Responsible for all aspects of Career Planning & Development process, including goal setting, coaching, and performance evaluation. Provide oversight of project business support for the office, including providing assistance and guidance to project management and project finance staff.

  • Coordinates office month-end reporting and revenue recognition activities. Responsible for maintaining the integrity of the financial data that result in accurate reporting and projecting of our financial results. This role serves a fiduciary responsibility to the shareholders to protect the value of the firm and to ensure that new value is created. This includes, ensuring regular and thorough project proactive reporting, maintaining accurate cost accounting through proper cost control methods, adhering to revenue recognition policy, working with office leadership and project managers to provide an accurate representation of the earnings on our projects, keeping project backlog accurate and up to date, ensuring revenue projections are current and accurate, ensuring accurate and thorough reserve reviews and reporting.

  • Supports operations in achieving 4 for 4: quality work, on time, on budget and to the client’s satisfaction on every project through high level involvement in contracting, project reporting (accurate reporting), inter-office agreements, work-at-risk, and earnings, answering complex problems, monthly project reviews and project analysis. Works directly with Project Managers and project finance staff on higher level complex projects and escalation issues to ensure appropriate delivery of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. Assist and work with Project Managers/project finance staff on collaborative basis in providing analytical conclusions as result of projects that may be at high risk. May have project analyst financial management responsibilities on projects within the office.

  • Ensure office meets/exceeds cash management goals. Includes proactive and timely management, follow-up, status reporting and resolution of cash collections and delinquent billings. Support should include financial review of contracts, JV partners, subcontractors, and vendors, performing a profitability or gross margin analysis to assess projected outcome and/or historical results. May include negotiations participation. May lead collections issues by interfacing with clients, office leadership, business staff and project managers regularly, and analyzing actual cash flows to forecast and reporting deviations. Acts as the office liaison with enterprise cash organization and fosters a positive working relationship with the group to achieve collaborative results.

  • Participates in the offices contract review and negotiations process in accordance with firm processes & policies. Champions payment and compensation term reviews and makes recommendations that maximize our cash performance. Champions gross margin performance analysis, as early as the preliminary go-no go decision-making stage, and makes recommendations for maximizing profitability.

  • Ensures office is achieving budgeted overhead expenses. Analyzes budgeted adherence of non-labor overhead and advises office management on new strategies or initiatives to more effectively manage overhead expenses and maintain sound business practices.

  • Provides leadership in developing and maintaining best business practices and standards of performance in the pertinent operational and business functional areas within the offices; including supporting training initiatives, in these areas, to the office.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Bachelor’s Degree in Accounting, Business, Finance or relevant degree

  • 10 years of relevant experience

  • 4 years of people management experience

  • In lieu of education, 14 years of relevant experience and 4 years of people management experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

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HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-12086