New Grad Document Controls Specialist I - Summer 2025
- Job Category: Project Controls Group
- Full/Part Time: Full time
- Job Type: Regular
- Req ID: R-24171
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails being responsible for performing routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.
Our Philadelphia office is looking for a New Grad Document Controls Specialist I to join our Project Controls Group.
What You'll Do:
Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
Prepares records for inactive storage according to the Records Retention Schedule.
Supports regular audits of document control processes and procedures.
May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
Performs other duties as assigned.
What You'll Need:
Associate's degree in relevant field, or
In lieu of degree, High School Diploma/GED or equivalent and 2 years document control/document management functions and/or technical administrative support experience
What You'll Bring:
Ability to think in a detailed and structured way
Ability to be systematic and learn the industry being supported.
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.#LD
#ProjectControls
Locations:
Philadelphia, PA (Pennsylvania)
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About Us
At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.
When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.