HNTB Careers

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Job Information

HNTB Document Controls Specialist II in Plano, Texas

What We're Looking For

The time is right to join HNTB! We are seeking a Document Controls Specialist in North Texas. This individual will require exceptional computer proficiency, and organizational & time management skills, as well as strong communication and client service skills while administering the document lifecycle for engineering and construction documents. Administers the collection, authorization, publication, storage, and retrieval of documents. Manages document processes and systems to ensure control and availability.

Primary Focus Will Include:

  • Review, authorize, and input pay reports

  • Maintain accurate and timely document and record databases by logging all incoming and outgoing project records (design Submittals, shop drawings, RFIs, meeting minutes, PCO correspondence, letters, etc.) on various document management software such as SharePoint, ProjectWise, and SiteManager

  • Process project documents and maintain document control files in accordance with project document control procedures

  • Distribute, transmit, or submit as necessary correspondence, technical records, project test reports, and other records to internal and external personnel

  • Read and interpret contract documents to determine the company’s obligations with regards to document management.

  • Coordinate with Engineers, project managers, and field staff as necessary to ensure records are retrieved, appropriately recorded and stored.

  • Ensure consistency in document management procedures across multiple project disciplines

  • Develop metrics for reporting status to project leadership

  • Interface with document management personnel on the client, contractor, and internal teams

  • Participate in Quality Management processes and perform independent audits

  • Assists in providing training on documentation and record retention to site personnel

  • Review completed project files and compile contract close-out documents

  • Create and process monthly contractor payment and change orders

Preferred Qualifications and Skills:

  • Construction inspection experience

  • 5+ years and experience in recordkeeper role

  • Excellent organizational, verbal, and technical written communication skills

  • Proficient in Window based software to include Microsoft Excel and Word and cloud-based database systems. Ability to adapt to changing software programs

  • Experience with construction project closeout is added advantage

  • Proficient in SiteManager

  • Materials sampling, testing, and management experience

  • Experience in transportation engineering and construction industry

  • Strong verbal and written communication skills


What You'll Need

Essential Responsibilities:

  • Administers the collection, authorization, publication, storage and retrieval of documents.

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.

  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.

  • Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scan documents as needed to perform distribution and storage duties.

  • Manages document processes and systems to ensure control and availability of documentation to site personnel. Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.

  • Performs and/or supports regular audits of document control processes and procedures.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Bachelor's degree in Engineering, Architecture, Construction Management, or Business

  • 2 years related experience

  • In lieu of education, 6 years project controls, document control, and/or technical administrative support experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-05249 Part Time #AL #ConstructionManagement

About Us

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

HNTB is an Affirmative Action and Equal Opportunity Employer .

HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

  • HNTB participates in E-Verify

  • Know your rights: Right to Work