HNTB Careers

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Job Information

HNTB Document Controls Specialist/Construction Contracts Administrator in Round Rock, Texas

What We're Looking For

Under close supervision, performs routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.

Primary Focus Will Include:

  • Specialized document management, construction contract administration, and/or administrative support tasks for the Williamson County Road Bond Program.

  • Maintain project records and documentation, including the administration, filing, and archiving of engineering, procurement, and/or construction documents, reports, correspondence, deliverables, invoices, and policies and procedures.

  • Maintain established office files (electronic and hardcopy) and records in accordance with internal procedures.

  • Review completed project files and compile contract close out documents.

  • Compile weekly and monthly construction reports and PowerPoint presentations utilizing information provided by construction observation staff.

  • Review and process monthly pay applications and contract change orders.

  • Coordinate with construction contractors, design engineers, and County staff as needed.

  • Attend pre-bid meetings, bid openings, pre-construction conferences, and other project related meetings. Prepare meeting minutes as needed.

  • Assist senior project staff in contract management, contract administration and contract compliance.

Preferred Qualifications and Skills:

  • Bachelor's degree

  • 3 years document control/contract administration experience

  • Proficient in Microsoft Office, including: Word, Excel, Outlook and PowerPoint

  • Strong verbal and written communication skills

  • Experience in the transportation engineering & construction industry


What You'll Need

Essential Responsibilities:

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.

  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.

  • Maintains the electronic project record files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.

  • Administers document processes and systems to ensure control and availability of documentation to site personnel.

  • Reviews new and revised documentation for suitability and conformance to HNTB standards including record retention.

  • Performs and/or supports regular audits of document control processes and procedures.

  • Assists in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

  • Performs other duties as assigned.

Minimum Qualifications:

  • High School Diploma/GED or equivalent

  • 1 year document control/document management functions experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-04912 Full Time #AL #ConstructionManagement

About Us

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

HNTB is an Affirmative Action and Equal Opportunity Employer .

HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

  • HNTB participates in E-Verify

  • Know your rights: Right to Work