HNTB Project Finance Assistant ll in San Diego, California
What We're Looking For
Join our rapidly growing firm in San Diego. We are supporting high profile transportation and emerging technology projects in San Diego, including the Central Mobility Hub, Del Mar Bluffs Trackbed Stabilization, LOSSAN Double Tracking projects, as well as various other SANDAG, NCTD and SAN (Airport) projects. In addition to our local projects, our team is also engaged in some of the largest regional projects in Southern California including Brightline West (High speed rail from LA to Vegas) and California High Speed Rail. Why not grow your career in civil engineering, planning, or program management while supporting these important projects that support the infrastructure in your communities? We are ENR #12 design firm in the country!
Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support Project Analysts in financial aspects of projects; including, but not limited to contracting, work planning, and delivery of projects. This level of position is utilized on larger/complex projects or offices.
Primary Focus Will Include:
Providing Project Managers and Project Finance team with project support; including quotations, contracts, and work orders; updating accounting system with budget changes; creating, updating, and distributing Excel workbooks and project reports.
Supporting office on accounting function including A/P, A/R, billing, and G/L entries, coding, and reconciliations.
Preferred Qualifications and Skills:
Experience with Microsoft Dynamics AX
Good communication skills (written and verbal)
Basic Skill set in Microsoft Excel and Word.
Attention to detail and organizational time management skills, ability to prioritize effectively
What You'll Need
Assist with Quotation planning thru HNTB PM system set up activities, including cost codes and other general project information in alignment with contract requirements using standard accounting codes and procedures. May transfer quotations into client templates and QC final review of sales price.
Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.
Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.
Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.
Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.
May be responsible for or assist less experienced staff with reporting and information processing; payables, cost corrections, billing notes, invoice mapping, etc.
Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams. Performs routine adjustments/improvements to those (mostly Excel) based reports on an as requested basis.
Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.
Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.
Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.
Performs other duties as assigned.
3 years of experience
In lieu of education, 5 years of relevant experience
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Visa sponsorship is not available for this position.
San Diego, CA
NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Finance Group