HNTB Careers

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Job Information

HNTB Project Finance Assistant II in Santa Ana, California

What We're Looking For

Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support Project Analysts in financial aspects of projects; including, but not limited to contracting, work planning, and delivery of projects. This level of position is utilized on larger/complex projects or offices.

Preferred Qualifications and Skills:

  • Experience with Microsoft Dynamics AX

  • Good communication skills (written and verbal)

  • Basic Skill set in Microsoft Excel and Word.

  • Attention to detail and organizational time management skills, ability to prioritize effectively

*IND

What You'll Need

Essential Responsibilities:

  • Assist with Quotation planning thru HNTB PM system set up activities, including cost codes and other general project information in alignment with contract requirements using standard accounting codes and procedures. May transfer quotations into client templates and QC final review of sales price.

  • Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.

  • Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.

  • Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.

  • Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.

  • May be responsible for or assist less experienced staff with reporting and information processing; payables, cost corrections, billing notes, invoice mapping, etc.

  • Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams. Performs routine adjustments/improvements to those (mostly Excel) based reports on an as requested basis.

  • Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.

  • Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.

  • Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Associate’s Degree

  • 3 years of experience

  • In lieu of education, 5 years of relevant experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-05126 Full Time #KD #FinanceAccounting

About Us

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.

When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

HNTB is an Affirmative Action and Equal Opportunity Employer .

HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

  • HNTB participates in E-Verify

  • Know your rights: Right to Work

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