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HNTB Procurement & Contracts Professional in Washington, District Of Columbia

What We're Looking For

HNTB is seeking a Procurement & Contracts Professional in our Washington, D.C. office.

Will monitor and support members of our consulting team who are responsible for facilitating and managing a portfolio of contracts, to be issued by our client for Professional Services contracts. Will mentor and support the Procurement Specialists and Contract Administrators who work with various client user groups in issuing Requests for Proposals (RFPs) and ensuring the contractual terms and conditions to promote fair and open competition. Ensures contract compliance, specifically that the contracts rights, remedies, obligations, assignments and risks are maintained among the contracted parties throughout the life of the project. Responsible for managing contract or task assignments, properly identifying, vetting, and advancing potential changes, and ensuring compliance with the contract requirements in support of the project scope of work and objectives. In collaboration with the Project Manager, they will take appropriate measures to ensure full adherence to applicable contract(s), the Manual of Professional Practice (MPP), and all applicable Standards of Performance.

  • Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, Business Processes and Project Controls groups, and maintains a positive working relationship with client staff and, specifically, the client procurement team.

  • Works closely with HNTB’s consultants and client staff to evaluate, develop, and facilitate competitive solicitations to adhere to client schedule requirements. All work must be recorded, tracked, and follow internal quality standards.

  • Works closely with HNTB’s consultants and client staff to administer contracts, ensuring that the client receives the specified services and/or materials in accordance with the contract terms and within budget and the schedule using the agreed upon methods for delivery.

  • Maintains a thorough understanding of the existing procurement policies and processes for the contract. Reviews these policies and processes for improvements, enhancements or clarifications. Directs the preparation, modification and implementation of procurement policies, procedures, instructions and guidelines. Coaches subordinate consulting staff to ensure compliance with the current policies and procedures.

  • Supports the development and review of all correspondence and other key communications between the project team and the client, and between the Procurement Staff and vendors for contract compliance, liability considerations, transfer of risk, and potential changes or claims.

Preferred Qualifications and Skills:

  • 7 years relevant contract experience

  • 2 years in a lead role working directly for the contractor, architect/engineer, or public funding agency.

What You'll Need

Essential Responsibilities:

  • Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.

  • Works with clients and/or user departments to develop statement of work, purchase requisitions, procurement documents, cost estimates, schedule projections, and template contract documents in advance of soliciting bids or proposals from contractors. Manage the procurement process that may include: coordinating and facilitating pre-proposal meetings, responding to contractor questions or comments, issuing addendums, receipt of bids/proposals, responsiveness/responsibility checks, technical evaluation coordination, facilitating presentations or interviews, negotiations of price proposals, contract execution, and kick-off meetings.

  • Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identify unfavorable terms, risk allocation, and change dispute procedures. Ensure development and implementation of a flow-down matrix for subconsultant agreements.

  • Establishes processes for change management within the project team and in cooperation with the client. Proactively capture, track, manage and report all potential project changes and cost impacts utilizing the standard Change Order Log. Ensure contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Work closely with the Project Manager and project controls staff to quantify all cost and schedule impacts due to changes. Serve as the project lead for advancing potential change orders and defending against back charges and claims. Develop merit arguments for submission to the designer-builder in accordance with the contract requirements and HNTB interests. Advance disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engage EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.

  • Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensure that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively capture, track, manage and report all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.

  • Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Review design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participate in scheduled Project Reviews to provide an update on project change order and risk status.

Minimum Qualifications:

  • Bachelor's Degree in Engineering, Construction management, Finance or relevant degree

  • 5 years relevant contract experience

Visa sponsorship is not available for this position.

About Us

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at https://www.myhntbtotalrewards.com/en/public/

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

Work Authorization

Applicants for U.S. based positions with HNTB Corporation must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.

EOE including Disability/Protected Veterans

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact 816-527-2600 or ReasonableAccommodations@HNTB.com

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