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Job Information

HNTB Transit Contract Administrator III in Washington, District Of Columbia

What We're Looking For

Want to make a difference on the daily life of thousands of people? Want to play a key role in the successful modernization of public transit and passenger rail services? Want to have a lasting impact on the Washington, D.C. region? Want to improve public sector project delivery?

HNTB is seeking a transit-minded Contract Administrator to support the Capital Program of its client, which is a major provider of public passenger rail and bus services in the Washington, D.C. region (the Client). With $25 billion in capital needs and $1.5 billion in annual dedicated capital funding, the Client has hired HNTB Corporation to play a significant role in making the Client’s capital dollars go farther and faster through comprehensive and coordinated project delivery strategies. In this role, HNTB Corporation is supporting the Client to drive organizational change, improve processes, and establish good practices.

This position ensures contract compliance, specifically that the contract rights, remedies, obligations, assignments and risks are maintained among the contracted parties throughout the life of the project. The DPM Contracts is responsible for managing its risk assignments, properly identifying, vetting and advancing potential changes, and ensuring compliance with the contract requirements. In collaboration with the Project Manager, they will take appropriate measures to ensure full adherence to applicable contract(s) and all applicable Standards of Performance.

Primary Responsibilities:

This role involves work of a complex nature which includes the preparation, management, award, administration and close-out of material, equipment, supply and service, professional and technical service, construction and Architecture and Engineering (A/E) contracts for the Client. Assigned responsibility and accountability to administer large and/or complex procurements and provides guidance to less experienced Contract Administrators. The candidate may exercise limited contracting officer authority for a wide range of contracts. Performs activities and responsibilities for the entire contract life cycle from proposal to close-out on all assigned contracts.

  • Performs activities and responsibilities for the entire contract life cycle from proposal to close-out on all assigned contracts.

  • Plans the entire procurement process from receipt of request for procurement through the cycle of solicitation, negotiation, contract award, administration and close-out.

  • Conducts the award process for assigned contracts including: preparing and/or coordinating all documentation and correspondence from publicizing procurements through award of contract; opening bids or receiving proposals; evaluation; determination of responsiveness and responsibility; resolution of bid protests and mistakes in bids; determination of price reasonableness; and preparation of award action documentation for the Client’s Board of Directors approval.

  • Works with customers to select the appropriate contract type for a specified effort and assists in source selection plan development.

  • Explains acquisition requirements, holds discussions with customers and industry representatives concerning contract pricing and other contractual matters

  • Briefs and discusses the basis of contractors’ position with General Counsel, the Chief Procurement Officer, and other senior staff with support from the Contracting Officer. Advises customers on policies, business practices and contract interpretation.

  • Develops technically and contractually sound pre-negotiation positions. Conducts negotiations for change orders and claims with contractors. Leads negotiations for minor modifications

  • May chair pre-bid and proposal conferences.

Preferred Qualifications and Skills:

  • Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees between $15MM and $50MM.

  • Certification from an accredited procurement program such as the National Institute of Government Purchasing (NIGP) or certification from another such program(s)

  • Strong oral and written communication skills.

  • Excellent attention to detail.

  • Knowledge of Microsoft Office applications.

  • Able to learn and use multiple client legacy systems and web-based tools (training provided). Technical Excellence – Excellent knowledge of the job and professional expertise, understands the requirements of chosen field. Stays current. Produces quality work.

  • Personal Accountability – Can be counted on; accomplishes things in a timely manner and on a consistent basis. Follows through on commitments. Able to answer for self and others. Does not pass the buck or make excuses.

  • Proactive – Recognizes that by planning ahead they can be in the best position to influence the outcome. They do not hesitate to engage to solve problems.

  • Collaborative – Carefully considers who needs to be involved in situational analysis, effective decision making, implementation planning and reassessments for purposes of getting the best outcome and development of people.

  • Trusted – Honest, ethical, candid and fair. Acts at all times with integrity and explicitly avoids deception, duplicity or degrading behavior.

What You'll Need

Essential Responsibilities:

  • Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.

  • Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identifies unfavorable terms, risk allocation, and change and dispute procedures. Ensures development and implementation of a flow-down matrix for subconsultant agreements.

  • Establishes processes for change management within the project team and in cooperation with the client. Proactively captures, tracks, manages and reports all potential project changes and cost impacts utilizing the standard Change Order Log. Ensures contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Works closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes. Serves as the project lead for advancing potential change orders and defending against back charges and claims. Develops merit arguments for submission to the design-builder in accordance with the contract requirements and HNTB interests. Advances disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engages EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.

  • Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensures that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively captures, tracks, manages and reports all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.

  • Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Reviews design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participates in scheduled Project Reviews to provide an update on project change order and risk status.

  • Supports the closing out of all contractual requirements. Assists the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Bachelor’s degree in Engineering, Construction Management, Finance or related degree

  • 10 years related contract experience

  • 5 years in a lead role working directly for the contractor or architect/engineer

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-09033 Full Time #JS #TransitAndRail


HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Program Management Group

ReqID: R-09033